Every Sunday, I create a To-Do list for the week that outlines my priorities (important tasks, projects etc). I also schedule a weekly call with my clients to ensure we are on the same page with regards to these priorities.
I do my best to block out time at the start of my day to tackle the most challenging tasks or projects that require the most creativity. Once these are complete, I take time to answer emails or respond to my clients’ last minute requests.
Each day, I take inventory of where we are at in a particular project timeline and ensure he has everything he needs to complete the tasks necessary to meet our deadlines. I ensure his editorial calendar is up to date and all content is being pushed out on time via blog, email, podcast and social media.
To effectively manage new projects, I input everything into a project management software and break it down into smaller tasks. I assign these tasks to the appropriate team members and ensure everyone is aware and comfortable with the proposed deadlines. I also ensure each team member has exactly what they need to complete the assigned task. It is my responsibility to raise any red flags I might foresee as I overlook how a new project fits into our overall goals and timeline.
I speak with my clients daily via email, slack, text message or Vox. We meet weekly to check-in on the progress of each project and troubleshoot if needed.
I work with two separate clients so I manage my time by blocking out hours on my calendar for each client. I often evaluate which client has more pressing deadlines to determine where I put my attention at the start of my day.
I sit down to my computer at 9am. I tackle the most difficult tasks first and at 11am I check in via email, slack or text message. I take about 45 minutes to respond to messages and any “urgent” tasks. I take an hour break and then continue working my way through my to-do list for each client until roughly 6pm.