How To Cure Your Biggest Aches and Pains In Business

I may not be a licensed physician but I cure some of your biggest aches and pains.

While I can’t give you a cure for the common cold, though I would suggest a Hot Toddy, I can give you something that will make your shoulder less achy and get rid of that headache!

What is this miracle, you ask?

It’s a Virtual Assistant.

If you’ve hit six figures in your business, I can guarantee that you can benefit from the support of a Virtual Assistant.

Identify Your Pain Points

If you’ve been to the doctor for any kind of pain, they ask you to let them know exactly where it hurts. Sometimes you have to describe your level of pain by pointing black and white faces on a sheet of paper ranging from a grimace to a happy face.

As ridiculous as it seems, this is as simple as it needs to be. There isn’t a scientific formula you need to describe the pain, you simply need to let them know where it hurts and how badly.

When you hire a VA, you first need to know where you’re experiencing pain. What is it about your business that keeps you up at night? Are you eating antacids like candy?

You must identify what it is that is causing the stress in your business and outsource it. Perhaps you’re not so techy and have put off website updates because it’s too time- consuming. In other cases, I’ve talked with entrepreneurs who are needing to grow their email list but don’t have the strategy in place, no the time to implement one.

Regardless of what is keeping you up at night, determine what it is and reach out for help.

Agree to a solution

I’ve watched all too often, business owners who are looking for a solution, but can’t seem to settle on one that will work for them. Instead of waiting around for a solution to fall from the sky, take initiative and pick one!

 

There are times when plans and procedures fall into place, and hiring a VA will help that along, but you aren’t going to move the needle of your business until you agree to a solution.

Remember, you don’t have to solve all of your problems at once. Pick the area that is most painful now, find a solution and move to the next one. You won’t have much luck solving multiple pains unless you locate the most critical.

Stick with it

Once you’ve decided to hire a VA, stick with it!

All too often, business owners want instant results. While that would be nice, you must give your VA time to implement the change and truly give you the results you’re expecting.

I usually tell my clients to give it 90 days before they make any decisions. This gives your VA time to learn your business, your communication style and understand your voice.

As you stick with your VA through the first 90 days, you’ll watch the relationship form and begin to see the results you’ve so desperately wanted.

Are you stressed? Do you feel that twinge in your shoulders and neck every time you sit down at your desk? It hurts! I’ve been there.

I want to hear about the pain you’re experiencing in business. Let’s start the conversation here.

How A VA Affects Your Personal Brand

Do you realize that your VA affects your personal brand?

Whether you’ve been aware of this fact or spend your days so laser focused that it hasn’t been a thought, your VA is a direct representation of your personal brand.

This representation can come across in a number of ways. Everything from customer service, live networking to their social media presence, your VA and your team is a walking billboard for your business and a reflection of your brand.

You Aren’t The Only Face Of The Company

As much as we like to think that we alone are the face of the company, the truth is that a majority of your customers will interact just as much, if not more, with your team members. A shocking blow to our ego, but truth in every word. Instead of cracking under the weight of a business, give your VA the freedom to represent you. Heck, they may be better at it that you are!

I Tried To Do It Alone

When I first started Priority VA it was just me, a computer and a phone. I was the face of the company. That was until I started to crumble under the weight of a rapidly growing business. I quickly realized that I was not going to be able to drive this ship alone.

Once I knew I was ready to bring on a new team member, I knew it had to be someone who would represent my brand well. My first hire was a home run! We’ve worked together for over three years now and I know that my VA, Kim, represents my brand exactly as I would. With integrity, hard work and dedication.

Since my initial hire, I’ve added to my team slowly and decisively with team members who share the same integrity as I do as the CEO of the company.

One example of this is the day my team flew back home from our team retreat in Savannah.

On my drive back home, I received a text from Kim that said she, Bethany and Monica started a conversation with a gentleman waiting to board a flight. It started with a quick comment about the company on his t-shirt and quickly progressed into how Priority VA could work for him. An all out sales pitch in the airport terminal! That is something I would do!! I love that they are all willing to represent my brand in a positive light, sharing with entrepreneurs wherever they may be… even in Terminal 8!

How To Incorporate Your VA

Why did my team have the confidence to approach a stranger in an airport? Because I’ve made them a part of my business.

Many entrepreneurs have a hard time letting their VA into their world. However, what I’ve learned in my time building a team and coaching others is that you should fully immerse your team in every area of your business.

How do you do this? By conversation and – get ready for it– not being a control freak! *gasp*

Let’s face it! There are a lot of things we do that quite frankly; we shouldn’t be doing. Let your VA in. Give them access to your business. Let them hear your vision and give them the freedom to represent you well.

They Aren’t You, And That’s Okay

True, your team is not you. But that doesn’t mean they won’t care about your business as much as you do. A high-quality VA, full of integrity, with a heart for entrepreneurs, is going to treat your business with the same tenderness and care that you do. Trust me! I didn’t think I could find that person and I found an entire team of them!

Are You Tired Of Representing Your Business Alone?

Have you tried to operate in every aspect of business by yourself?

Perhaps, you recruited help, only to be burned by unprofessionalism or efforts that were laid back and a poor representation of you and your brand.

Regardless of the situation, I can feel the exhaustion each time I talk to an entrepreneur tired of trekking through business alone. I can sympathize because I’ve been there. And I’ve also added professionals to my team who look out for the best interest in my business. Everything from customer service, content creation, to recruiting and system development. Each one operates in their strengths to represent my brand as well as I do.

Helper vs. Partner

Are you ready to begin working with someone who is more than a “helper” but a partner?

Priority VA was born to serve entrepreneurs who need a partner in their business to not only grow

Priority VA was born to serve entrepreneurs who need a partner in their business to not only grow their business but represent their brand just as they would. So much more than a task master but rather a partner who roll up their sleeves and work in the trenches right along with you.

I  want to help you! There is nothing that would excite me more than to watch one of my 80+ VAs represent you, your business and watch them become more than “helper” but another face of your business.

Let’s start the conversation here.

How To Guarantee Absolute Failure With Your VA

Recently, I met with a potential client who had a clear misunderstanding of what a Virtual Assistant is capable of. I stood at my desk, reading an email that was designed as an internal guide for this particular company. As my mouth was gaping open at the clear misrepresentation of their staff, I could feel the steam emerging from my ears. I picture it like something from Saturday morning cartoons.

At first, I was shocked! How could this person compare a VA to nothing more than an airhead secretary you see portrayed in movies from the ‘80s and ‘90s? A flighty bimbo smacking her gum, barely able to use a copy machine.

 

There is one surefire way to guarantee 100% failure with your VA.

Belittling them.

I work with a variety of VAs.

Those transitioning from the corporate world with formal education. Individuals looking for flexibility, eliminating a two hour commute and still do what they love.

My team also includes stay at home moms that want more than taking care of their little ones. They want to contribute financially, use their polished skill set and still be able to wear their mom hat.

Lastly, are the young millennials that are bright and ready to take on the world. There isn’t a cookie cutter for the role of a VA. You just have to be ready to take the virtual world by storm.

Each Priority VA is incredibly talented and I’ve learned something over the years. Most Virtual Assistants have the mind of an entrepreneur. In fact, many have side hustles of their own. But what they love to do, what fuels them, is helping fellow entrepreneurs succeed.

If you say things like, “it’s so easy monkey could do it” or “my toddler could do if he could type”, then it’s best that you move on down the road. It may seem harmless on an internal guide for you to know who should do what, but it really becomes an internal compass, for how you view the team you’re surrounding yourself with. And in my view, actually do reflect the way you’ll envision that person’s role in your business.

When you’re interviewing vas for your business, keep in mind that you’re talking with a real person with real feeling and a freaking real skill set.

Once you’ve partnered with your VA, take time to make them feel appreciated. Your VA wants to know that you value them. I promise, it will reflect in your business.  

If you fail to acknowledge that they are an equally important cog in the wheel of your business, then I can guarantee your VA partnership will surely fail.

 

Looking For A Unicorn (Not the Starbucks drink)

Unless you’ve lived under a rock for the past couple of weeks, you’ve either tasted or read about the latest drink from Starbucks that has our nation in a tizzy!

It seems as though every other Facebook post either mentions the way it changes flavors or has listed the nutrition facts. Regardless of your feeling surrounding the unicorn frappucino, one this is true unicorns are mythical creatures.

I think our fascination with unicorns is due to trends making a full circle. I’m pretty sure it was illegal to be a teenage girl in the early 90’s and not own at least one unicorn figurine… I know I did! And now, fast forward to 2017 and I can’t buy a t-shirt for my daughters without a unicorn on it.

So what does a unicorn have to do with hiring a Virtual Assistant? The answer may not be what you’d expect.

My business pairs high growth entrepreneurs with highly talented Virtual Assistants. Notice I said “highly talented”, not “qualified in every area of business”.

As business owners, we want our VA to harbor each and every quality we need, want and feel is vital to getting the job done. The trouble lies in the fact that, no matter how hard we search, that person doesn’t exist. I’ve built a team of over 70 VAs and not one is able to cover the gamut of what my clients need. Many come close, but I feel as though we are doing a disservice to ourselves and business owners by setting unrealistic expectations.

Does this mean you may need to hire multiple VAs? Possibly.
Does this mean that your VA won’t be skilled in every area of online business? Most likely, not.

So what does this have to do with the now famous Starbucks drink? Think about it.

Everyone was so eager to try this Unicorn Frappuccino. They couldn’t find it, so they went to multiple Starbucks stores trying to find it. Once they tasted the magical drink, they found out that it wasn’t even good for them. A venti has over 70 grams of sugar. So much so, that it didn’t even taste good. It wasn’t at all what they were expecting. It was way too sweet, way more than they could handle. And they ended up not liking it and extremely disappointed because it was not at all what they expected.

The same thing happens when a client is looking for a VA that can do it all. The person they thought to be their unicorn was actually nothing like they expected and ushers in disappointment and frustration. I’m a business owner and I know for certain that I don’t have extra time to waste on disappointment and frustration. Instead, I have chosen to set realistic expectations, which had benefited me in the long run.

When customers were given the drink heard round the world, they quickly found out that from the magic dust on top, past the swirls and to the bottom of the cup, It was bad for them. I’m sure many were thinking that they should have just added an extra pump of raspberry to their vanilla frappuccino, been called an innovator and went on with their day.

We live in an age where everything new is #trending.

We see and hear the latest and greatest things. We let people build up what we need, the next shiny object we can’t live without. We speak in codes and hashtags, all because someone told us we should.

I’m all for trends, hashtags, and improvements, but sometimes, you have to remember that not everything new is good for you.

You don’t have to get the new shiny, amazing thing that’s trending on social media. You don’t have to hire a new OBM or Digital Marketer, just because it’s the trendy thing to do. It’s probably not your best option anyway.

I would rather hire a team member that I can trust and is reliable than to set everyone up for failure because my expectations were completely unrealistic.

What are you looking for in an assistant? Are your expectations realistic?

We all have a dream list, but instead of focusing ONLY on the dreams, focus on what will be effective for your business NOW.

I truly believe that writing down your goals and expectations are vital to your business, so I created this guide for you. It’s a free PDF ready for you to list out your current focus, your realistic expectations, where you’d like to be in one year and again in five years and lastly, what your dream team to looks like.

Instead of wishing for a unicorn that really isn’t what we need, let’s keep our current focus and partner with the ones we can trust.

Click to Download Your Guide to Realistic EXPECTATIONS

Top 5 Reasons You Need A VA

The Virtual Assistant field has become increasingly popular over the past few years. But why do you need a VA?

There are several reasons why someone would need a VA. The answer is different for everyone. Each business has is own specialized needs. But regardless of the specific programs that are unique to your business, there are foundational reasons to hire a VA that apply to everyone. I’d like to share with you the top 5 reason you need a VA.

 Productivity

Hiring a VA give you access to tools and resources you may have never known existed. Most VAs I know are incredibly disciplined and can get stuff done. They know what needs to be done and they don’t mess around. VAs are extremely intentional, making sure that every minute counts when completing tasks.

Accountability

Working with a VA gives you a built-in accountability partner. We all have days when we’re tired and would rather stay in bed. I understand the feeling all too well. Take last for instance… I was supposed to create a slide deck for an upcoming webinar. Instead, I spent the day writing emails, making phone calls, pretty much anything BUT creating a slide deck.

Guess who was in the slack channel bright and early asking for updates on the slide deck. You guessed it, my team! They are good at keeping me on task, even when I’ve had a glass of paleo wine and went rouge with content! 😉

Support

One of the roles of a VA is to be their client’s cheerleader. When I’m struggling with the loss of a client or just had a crappy day, I have my resident therapist that will talk me through the problem.

It’s a relief to know that even when things don’t go the way I want them to, my team is there to rally around me and give me the support I need.

Perspective

There are times when you are positive that you’ve combed through every detail of a new program, webinar or email sequence. However, when you bring in a new perspective, a fresh set of eyes, you’ll find the blind spots.

I have a lot of ideas. I mean A LOT! This means that there are times when I’m running at warp speed with a plan. It’s great to have new ideas, but it’s also important to have someone to hold your feet to the ground and say, “Yes. We can make this happen and here’s how.” or “Are you kidding, lady! There is no way we can pull that off. Let’s try it this way.” Both answers have been incredibly valuable over the years.

Knowledge

I’ve been a VA for over a decade and I’m here to tell you that we are a culture of education. If you want to stay at the top of your game as a VA, training is key.

There isn’t a school that teaches you what you need to know in the Virtual Assistant field, so in order to stay at the top of their game, VAs seek out the training they need in order to make their jobs more efficient. This, in turn, affects the growth of your business.

I’ve met entrepreneurs who are feeling the pressure of working alone in their business. It’s hard to sail a ship alone. Especially when you constantly feel like your sinking.

Perhaps you aren’t as productive as you know you should be. Maybe you’re easily distracted and need someone to keep you on task. Or it could be that you just need someone to offer you support and give you a fresh perspective.

Don’t worry about the programs that you need them to know. Right now, you just know that you need help.

I want to chat with you! Take a few minutes to complete this form. Tell me about your business, who you are and what you do. Then let’s schedule a time for us to chat. I’d love to help!

Is Your Business Killing You?

Last year was hands down one of my hardest years in business. Month after month, I felt the weight of my business weighing on my shoulders. I truly felt like my business was killing me.

Any business owner will tell you that starting and running a business isn’t the cake walk the motivational posts make it out to be. We’re promised that if we quit the corporate 9-5 rat race and work for ourselves, we’ll spend the rest of our days relaxing by a lake, reading an inspirational book while lying in a hammock sipping a gin and tonic…Eh-hem…lemonade.

While the thought of working for ourselves appears to be freeing, the truth is, it is a lot of W.O.R.K.! Long hours, meetings, networking, decisions…oh,the decisions! The list could go on and on, but I’m sure you get the point. Starting and running a business can be draining.

Despite the mental and often times, emotional drain, it’s completely worth it. How can I say that after just telling you how terrible last year was and how difficult it is to start a business?

Because I have learned the secret. I’ll let you in on it if you’d like.

I don’t have to do this business alone. Instead of carrying the entire weight of business on my shoulders, I decided to lock arms with people I trust to carry this business. The first few months of my business, I thought it had to be me and only me that could tackle the hard things in my business.

Look at this lovely team I get to work with!

Over time, I’ve learned that not only do I need others to walk with me, but my business needs others to walk with me, too. It started with the realization three years ago that I needed my own VA. That tiny step resulted in growing a team of highly skilled partners that care about my business as much as I do.

Each time I’ve added a new team member, I’ve felt the weight lift. I no longer needed to eat the antacids I once pounded like candy. I don’t lose sleep because I’m unable to work through my to-do list.

I’ve started sleeping better at night knowing that I have the right seats on the bus. Each of my Priority VA team members is working in the strength, which means that I work in mine.

Sometimes things happen in business that can be frustrating. There are things that will happen that are out of our control. Sharing the weight of the unfortunate events makes it easier to manage.

Are you losing sleep?
Do you feel like your business is killing you?
Do you need a partner to come alongside you and carry the weight of your business?

Instead of buckling under the pressure, wouldn’t it be better to lock arms with someone who can help you through it?

Business is hard, but incredibly rewarding… when it’s done right. I believe the first step in doing business the right was is understanding that you truly cannot do it alone.

What is taking your attention that isn’t necessary?

Calendaring?
Email communication?
Creating systems and procedures?

While each task is necessary, it isn’t necessary that YOU manage them.

If you feel like you’re cracking under the pressure of your business.
If you want to start enjoying your business again, then you’re ready for a VA.

I want to chat with you! Take a few minutes to complete this form. Tell me about your business, who you are and what you do. Then let’s schedule a time for us to chat. I’d love to help!

When I first started my business, I remember thinking that I wish I had a crystal ball. Some way to see into the future. Not necessarily how my life will play out, how many grandkids I’ll have or the burning question…. will I or will I not retire on the beach. (Please, let that be a YES!)

Instead of wanting to know a 30,000-foot view of my life and it’s direction, I just wanted to know what was happening in the weeks and month to come. You see, I am a virtual assistant, so it would seem that I would have all of my ducks in a row. I would know what was coming around the corner, but to be honest, I had my head down working for clients and trying to start a business. To say that my plate was full is an understatement. Alas, I was powering through believing that I could do it all and not take time to ask for help, but when it came time for a client meeting or podcast interview, I was scrambling around for details surrounding the call. Little did I know that by ignoring the very advice I gave people, telling them to hire a VA, I was adding another layer of stress to my life.

Independence

Do you know how hard it is to ask for help? Because we were taught to be independent. I think of my daughter when she was around two or so. Those independent words of a toddler that are both a blessing and a curse… “I do it myself!”. If you’re a parent or have spent any time at all around toddlers, you know that there is a sense of pride that comes with independence.

We praise it.
We encourage it.

We want the little ones in our lives to take pride in their accomplishments and as a result, they will move out and not live in our basements. Hallelujah and Amen!

While independence is something that is praised, there is another personality trait that is equally as important.

Asking for help!

Asking for help isn’t always easy, but it is 1000% necessary.

Take a moment and think back to a time when you should have asked for help, but didn’t. How could the circumstances have turned out differently, if you had only set aside your pride to ask for help?

Let me tell you, as a virtual assistant by trade, it wasn’t easy to ask for help. I WAS a virtual assistant. Why did I need someone to help me? “I could do it myself!”. (insert foot stomp!)

However, when you’re missing time with your kids, barely making it to school functions, checking email while you’re there, spending more time irritated at your husband than you are grateful for him, losing sleep, eating tums like candy, THINGS MUST CHANGE.

But, how?

You’ve heard they saying, “Pride goeth before a fall”. Friends, pride will be the death of us. We get so caught up in what we’re capable of and hang our hats on it. It’s a wonderful feeling to do things on our own. I can do everything just the way I like it, but at what cost?

Since hiring my first VA 3 years ago, I’ve built a small, but mighty team. We each work within our strengths to grow Priority VA. Everything runs smooth as glass when I enlist the help of my entire team. What takes me 5 hours, will take 30 minutes for my tech team. Insane, I know!
My time is valuable, so why not ask someone to help me?

The first step is to acknowledge that you can’t do it alone. Waive the white flag. Agree that you need someone in your corner who can help you see into the future of your business.

What can they see, that I can’t?

When I hired my VA 3 years ago, my expectations were high. I mean, I had worked as a virtual assistant for nearly a decade, so I knew how things needed to be done.

Here is what I love about people… We are all unique. Yep! I’m the little snowflake I always thought I was!

As I began working with my VA, I began to feel the freedom of outsourcing tasks to her. Even more exciting, was that she was coming to the table with her own ideas about MY business! (She’s a snowflake, too!) The more we worked together, the more I delegated tasks. Little by little, she became an intricate part of my business. I could lean on her for ideas and ways to implement new procedures that were in my blind spots. We began to expect growth because we were working in tandem.

Over the years, we have found a nice groove. A groove I have found to give me a sense of security because it is predictable. Don’t get me wrong, we are constantly changing things up, adding new projects to the mix. Spontaneity is part of life! But regardless of how many extra projects I decide to tackle, I know she is aware of what is coming around the corner. Giving me the extra reminders to follow up with A, B, C and to prepare for X, Y, knowZ.

In a sense, my VA serves as my crystal ball. knows what is coming in the next weeks and months. She has everything I need ready to go for client calls, consults, and interviews. If I didn’t have this constant in my day to day life, I’d probably lose my mind! I sleep better at night knowing that I won’t have a day full of uncertainty.

How Can A VA Make A Difference In My Business?

You might be thinking, “Well, that’s good for you, Trivinia, but how can a VA help me?”

I believe that anyone, in any stage of business can utilize a VA. The support that a VA can bring to you, whether administrative or technical, will give you the freedom to do what you love.

There is absolutely zero shame in outsourcing the work you don’t love to do. At first, it seems a little strange, but once you begin to operate in the role of CEO, you’ll wonder why you didn’t do it sooner.

Working closely with your VA will not only give you the freedom to create, but you will also watch your business grow because you have the right seats on the bus. Everyone on the team is working in their strengths and you will begin to see growth in your business because of it.

Are you ready to hire a Virtual Assistant? I’d love to chat with you! Take a few minutes to complete this form. Tell me about your business, who you are and what you do. Then let’s schedule a time for us to chat. I’d love to help!

Behind The Scenes of Priority VA

It isn’t often that someone gives you full control of the weekly blog. However, this week, something new is happening on the Priority VA blog post.

It’s possible you’ve received an email from me starting out with…

“Hi, there! I’m Kim, Trivinia’s assistant…”

If you haven’t met me, then… Hi, there! I’m Kim, Trivinia’s assistant.

We thought it would be fun to get to know the person behind the curtain. Before you click that little red dot in the corner and wish for the wise words of Trivinia, stick with me. I promise to make it worth your time. And besides, who doesn’t love a good story!

Here goes… (I’m about to get vulnerable!)

I joined Priority VA three years ago. It’s truly by the grace of God that I had even reached out. Many that know me, know that I’m an extrovert in person. However, when it comes to private Facebook groups, I was more of a lurker. That all changed one fateful February day. (Too dramatic?!)


I was at a bit of a crossroad in my life.

They really are cute little cows! 🙂

 

I had left my corporate job to stay home with my kids. My husband wanted us to move nearly an hour away to help with his family’s farm. We’d have a home and land and… cows.

It would be fun. I would be able to stay at home with my kids, have a garden and be the homeroom mom I’d always wanted to be. I’d have it all!

After a year of serving my family as a stay at home mom, I was feeling something. I was feeling lost. Hear me when I say that being a mom is so incredibly hard! I don’t know how women do it. When I see moms in the grocery store with kids 3 kids under 7 years old, I don’t judge their parenting or their child screaming for a cookie. I simply give them a sympathetic eye and a nod, saying “we’re in this together, sister!”. It can be a thankless, yet rewarding job. Though the rewards often seem delayed.

I love my family. I love volunteering. Yet, I needed something that brought fulfillment to my life. Something that gave me purpose and allowed me to use my skills that were wasting away. Enter Trivinia Barber and Facebook.

When I read Trivinia’s request for Virtual Assistants to join her team, I was curious. We connected on Zoom and hit it off. I began working as her virtual assistant and the rest they say is history.

Over the years, I have learned so much simply by watching everything she is doing. There is a reason she has worked for high profile individuals. But, can I let you in on a little secret?


Trivinia IS high profile.

I’ve watched her tackle big projects, lead a team, build a business and raise a family. She has spoken in front of audiences, coached high-level entrepreneurs, cheered on new businesses and invested in 50+ Virtual Assistants.  Ya’ll, if that isn’t high profile, I don’t know what is.

I’ve learned an incredible amount from Trivinia simply because she believed in me. She has taken the time to encourage me when I needed the extra motivation to believe in myself. She has worked with some of the best teachers in the world to set me up for success and has empowered me to use my strengths… even strengths I never knew existed.

There are several places online that promise to teach people how to become a virtual assistant. It’s wonderful! We encourage and cheer them on. However, not every program will equip you to support high-level entrepreneurs.

This is why Trivinia has decided to offer her brand new program, E3Collective. (You can say that like a game show host if you’d like! “A brand new proooogram!”)

Encouragement

In E3Collective, Trivinia will take the time to encourage each Virtual Assistant.

You know that friend that says something is super awesome when it really sucks? Trivinia is not that friend. She looks out for you and does so in a way that never says “Yeah, that’s really bad”. Instead, she’ll say “Okay, well that’s a good start, but what if we did x,y,z?”. The strategies that she creates are incredible.

Equip

Hands down, Trivinia is one of the most generous people ON. THE. PLANET. She is constantly sought out for advice. Not only from myself, but from other Priority VAs and entrepreneurs. She truly wants to see everyone succeed. If I were running a business, I would want someone like Trivinia backing my VA with her knowledge and resources. She works with top-notch trainers to share programs, webinars and extra training with our team. If we don’t set our clients up for success, then we all fail. Am I right?

Empowerment

One year ago, I said I wasn’t a writer. I was certain of it. Then I took a stab at a writing opportunity because it needed to be done. We were down to the wire on a deadline, no one was able to complete it, so being the hard working (and humble!) person I am, I said I’d give it a shot.

Remember when I said she encouraged me in strengths I never knew existed? Turns out writing is one of them! Trivinia took the time to encourage me. Give me the proper tools to utilize this hidden talent and then let me run with it!

To say I am thankful for this lady is an understatement. Becoming a Virtual Assistant was completely new to me. Trivinia has provided the tools I needed to not make this a little side job, but to make this a career serving online entrepreneurs.

Would you like your VA to receive encouragement from Trivinia, become equipped with the tools they need to be successful and empowerment to utilize those tools to grow your business?

If so, register your VA for E3Collective. Live coaching calls, training opportunities, and a live mastermind. All with your business in mind.

The investment you’re making in E3Collective may just be what your business needs in the second half of 2017.

And in case you’re wondering……farm life is fantastic!

Just look at this sunset!

 

How To Know When A VA Is The Right Fit For You

I’ve built a business on matching Entrepreneurs and Virtual Assistants. Some have compared it to the E-Harmony of the business world! While, I can’t promise a relationship that will last until death do you part, I have to be honest. It’s kind of my goal!

There is nothing I love more than hearing from Priority VA Clients that they love their VA! They love their work style, their skills and their personality.

how to know when a va is the right fit for you

I believe that in order to have a successful working relationship, your VA shouldn’t just have the skill set needed to get the work accomplished, but they should also have the personality and attitude that works for your personality type.

Throughout our matching process, we take several things into consideration.

  • What are your goals?
  • What would you like your VA to accomplish for you?
  • What are your strengths?
  • What personality style do you resonate with?

This is the beauty of working for myself. I can ask questions that some may deem politically incorrect, but let’s be honest here for a minute. You will not work well with someone that you don’t get along with. And guess what? You don’t have to! (Followed by the gasps of Human Resource Managers everywhere)

So, how do you know when a VA is the right fit for you?

Currently, there are 50+ active Priority VAs on my team. Each of them with their own unique skill sets and personalities. I would be lying if I said that each one would be the perfect fit for you, but chances are one (or more of them) would be an ideal fit for you. When I meet with potential clients, I recommend preparing for our meeting by setting expectations.

First off are the four buckets that are important when onboarding a VA.

Things you don’t know how to do

These are things that you need help figuring out. If you too much time googling the answer and searching for a tutorial on Youtube, put it in this bucket.

Things you hate to do

I hate numbers! Accounting is my nemesis, so it only makes sense for me to outsource this piece of my business.

Things you may enjoy doing but they always get pushed to the back burner

I love to write! However, as much as I love to write, I don’t always have time for it. Fill this bucket with everything you love to do, but don’t have time for because you’re trying to learn something in bucket #1.

Things only you can do

Only you can do a podcast. Your VA can edit and post it, but you are the only one that can interview a guest. We all have a those things that only we can do. Write it down.

In addition to the four buckets, personality plays a large role in how well you work with a VA. What kind of personality do you work with best? This sounds superficial, but when the rubber meets the roads, this is an important part of working together. Write down the character traits you’re looking for. Do you prefer a specific time zone? Do you want someone a little older? A little younger?

I’ve talked with entrepreneurs all over the globe that had reached the point of knowing the needed support, but not positive on how to fill the role of a VA. I’ve built a team of VAs that have unique personalities and skill sets. Each one inhabiting the same character traits I pride myself on.

Are you looking for a VA to lighten the load of your business? Let’s schedule a time for us to chat. Before our call, use this handy PDF to decide what are in your buckets. Take time to write down the personality and characteristics you’re looking for in a VA. This will set you up for success when onboarding your VA.

Click to Download the Ultimate VA Profile

How To Host A Successful Team Retreat

Would you believe that it took two and a half years before I met my VA in person?!

Though we had worked together through multiple projects, countless launches and the ebb and flow of growing a business since March of 2013, the 800 miles of separation didn’t allow for weekly in person meetings over coffee.

I remember sitting in the hotel bar the evening we met (after making ridiculous fools of ourselves in the hotel lobby!!!), chatting about this crazy business of mine and brainstorming brilliant ideas late into the night. While I love working virtually, there is just something about meeting in person.

When I have the opportunity to meet with my team in person, I’m quick to remind myself that at that very moment, I have the best of both worlds.

  1. I have the privilege to work virtually
  2. My team supports me whether it’s across the table to a few states over

I decided this fall that I wanted to begin hosting quarterly team retreats. A few times a year we will come together and brainstorm and plan out my 90 Day Year. In my business, we follow Todd Herman’s 90 Day Year, so it’s important that I cast clear, consistent vision to my team on our goals. Hosting a Team Retreat puts on the right path to achieve our 90 Day Year goals.

how-to-host-a-successful-team-retreat

If you would like to host a team retreat, allow me to offer a few suggestions.

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Prepare

No one likes to attend a meeting that is thrown together. The purpose of this meeting is to plan your next 90 Days, not “hope to get something accomplished” or hang out and brush each other’s hair. You’re there to make a plan for your business. Be strategic with your plans. Your time together is sacred, so make it count.

I went as far as to pre-order giant post-its, permanent markers and a detailed agenda for our two days together. It’s important to know which topics you’d like to cover while you’re together and where you want your business to go in the next quarter.

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Plan

The purpose of your retreat is to make clear plans. Begin by casting your vision.

While it may seem redundant to share your vision at each retreat, I believe it’s important to start your retreat with everyone on the same page. Reviewing your vision statement will set the tone for your day and plans to come.

Once you are all on the same brainwave, begin to work through your prepared agenda. Empower your team to share their ideas. Remember, there are no bad ideas! Unless someone suggests making a squirrel your new mascot. That’s a bad idea!
At the end of your retreat, you should know exactly what you want to accomplish and who is responsible for making it happen.
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Play

The team that plays together, stays together! It’s important to take time away from your planning to do a little team building. For my team, this does not include trust falls or anything crazy! I trust that my team “has my back”, but when it’s my literal back coming parallel with the ground, I prefer to stay standing, thank you very much!

We were fortunate enough to stay at my family’s new beach house in North Carolina. With a quick 2 minute walk to the beach, we were able to take a few brain breaks throughout the day to get some fresh air and clear our minds. Taking that 15 minute break was what we needed to chat about our personal lives and get to know each other a little better.

Execute

Once you’ve headed back to your respective states, it’s time to get to work. For my team, we have a weekly call and constantly reference the minutes from our time together. What a waste it would be if we spent 2 days together only to walk away with a few good memories and not one actionable steps to grow our business.

If you want to see success in your business and growth in your team, give each team member actionable steps for them to take. Giving each team member ownership in their role will give them a sense of purpose.

Regardless of the location and how often, connecting with your team is crucial to your business.

If you could plan a team retreat anywhere in the world, where would it be?